Use your company credit account to bill back authorised hotel expenses:
Evening meals and drinks
Our bespoke travel management account allows us to present our invoices to you in a format that suites your requirements:
Invoice by cost centre, purchase order or department
Our bespoke system offers you powerful tools to increase travel policy compliance. We are able to capture for every booking:
Reason for travel
Over rate exception reporting
Rectify any cancellation trends
Every month we provide you with detailed reports helping you to drill down to understand the spend:
Average rates for inside London, outside London and Rest of UK
All cost split out relating to substance spend
Cost centres and PO numbers
Our account management includes a fully customisable bill back solution to suit your needs. Your account can be set up to allow employees to bill back whatever your travel policy permits. The account can also be used to cover meetings and conferences.
This allows authorised persons within your company to book accommodation and subsequently depart without having to pay.
The way in which we present our invoices can be tailored to suit your company’s requirements. All our invoices are accompanied by a management information spreadsheet which would detail all that months bookings.
In addition to the guest and hotel details these reports contain the full contact details of the booker. We can invoice by cost centre, purchase order number or department. Whichever way you require, we will adapt to suit.
We can record the reason for travel against every booking.
Where a rate cap has been exceeded we can capture the reason why and if it gained higher approval.
You may also wish to utilise our powerful pre-
In addition, we also record any cancellation charges to help analyse patterns and rectify them.
Our systems capture all your booking data. We generate and send you monthly management information reports in an Excel document at the beginning of each month for the month prior. This contains all hotel spend including accommodation, food and subsistence and also any meetings or conference spend.
With the Independents Travel Management Account we can offer a range of tools and services to help manage your companies hotel and subsistence spend. Our powerful systems allow us to help reduce your hotel spend for both accommodation and conference spend by analysing your booking patterns. From our experience, we can suggest ways in which you can improve travel policy compliance. If you haven't already got a travel policy, we can help you write it.
Our account management includes a fully customisable bill back solution. By introducing our bill back solution you can do away with company credit cards and the inconvenience of reconciling endless statements. We provide you with a single invoice that covers your spend for that month and details all stays billed back to the account. Any invoice queries are dealt with by our team which really will save you time and money.
Furthermore, our proven track record in implementation and delivering compliance means that we are the perfect partner to manage your account effectively -