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The Independents Hotel Reservations Ltd

Windsor Farm, Capland, Hatch Beauchamp,

Taunton, Somerset, TA3 6TR

Tel: 01823 481 414

UK Company Number: 07422718

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Book a conference

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Hotel booking services

Hotel booking solutions

Travel account management

Corporate Hotel Billback account





Modern Slavery

© 2020 The Independents Hotel Reservations Ltd  |  Corporate hotel booking agent

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Corporate Hotel Booking Agent

Corporate Hotel Booking Agent

Our service is our strength

Hotel bookiing bill back facility

Bill Back - Fully customisable solution

Use your company credit account to bill back authorised hotel expenses:

Overnight accommodation

Evening meals and drinks

Wi-Fi and car parking

Conference costs

Travel Management Account with bill back

Corporate Hotel Booking Agent

Our account management includes a fully customisable bill back solution to suit your needs. Your account can be set up to allow employees to bill back whatever your travel policy permits. The account can also be used to cover meetings and conferences. 

This allows authorised persons within your company to book accommodation and subsequently depart without having to pay.

 Bill Back Solution

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The way in which we present our invoices can be tailored to suit your company’s requirements. All our invoices are accompanied by a management information spreadsheet which would detail all that months bookings.

In addition to the guest and hotel details these reports contain the full contact details of the booker. We can invoice by cost centre, purchase order number or department. Whichever way you require, we will adapt to suit.

We can record the reason for travel against every booking.

Where a rate cap has been exceeded we can capture the reason why and if it gained higher approval.  

You may also wish to utilise our powerful pre-stay line manager authorisation.

In addition, we also record any cancellation charges to help analyse patterns and rectify them.

 Invoicing Solutions

Corporate Hotel Booking Agent

 Travel Policy Compliance

Corporate Hotel Booking Agent

Our systems capture all your booking data. We generate and send you monthly management information reports in an Excel document at the beginning of each month for the month prior. This contains all hotel spend including accommodation, food and subsistence and also any meetings or conference spend.

Real-time management reports can also be run by authorised managers for any date range using QuickRes

 Monthly Management Information Reports

With the Independents Travel Management Account we can offer a range of tools and services to help manage your companies hotel and subsistence spend.  Our powerful systems allow us to help reduce your hotel spend for both accommodation and conference spend by analysing your booking patterns. From our experience, we can suggest ways in which you can improve travel policy compliance.  If you haven't already got a travel policy, we can help you write it.

Our account management includes a fully customisable bill back solution. By introducing our bill back solution you can do away with company credit cards and the inconvenience of reconciling endless statements. We provide you with a single invoice that covers your spend for that month and details all stays billed back to the account.  Any invoice queries are dealt with by our team which really will save you time and money.

Furthermore, our proven track record in implementation and delivering compliance means that we are the perfect partner to manage your account effectively - no matter what company size.

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